Vorex Logistics B.V.
Robijn 200 3316 KE Dordrecht
T : +31 (0) 78-6291350
General Conditions Vorex Logistics B.V.
Standard
• All rates provided are subject to VAT (if applicable), even though mentioned ALL-IN.
• Unless otherwise agreed all rates are EXCLUDED: Customs formalities
ADR/IMO surcharges
Variable Fuel Surcharge (minimum 0%)
BRT/Maut/Tol
CAF = Currency Adjustment Value (minimum 0%)
• All rates may be subject to increase due to fuel escalations and other associated costs beyond our control.
• All rates are based on one (un)loading address.
• All rates are based on (un)loading with standard tautliner trailers, except for Ireland and other overseas areas which are based on container transport.
• All deliveries that require distribution trucks due to small access or tail lift requirements are upon request against a surcharge, however pallets cannot exceed a height of 220cm then.
• All collections and deliveries are based on (un)loading times between 8 AM and 5 PM, otherwise a surcharge will apply.
• No (euro) pallet exchange unless otherwise agreed upon prior to (un)loading.
• (Un)loading times for FTL’s are two hours free of charge.
• (Un)loading times for LTL’s are one hour free of charge.
• (Un)loading times up till four pallets are 30 minutes free of charge.
• Excess waiting time chargeable at €55 per hour and/or part of this.
• POD’s are provided by e–mail upon request at €7.50 per POD, and in some countries this will be digital delivery notes.
Fuel
• Fuel base set at a maximum of € 1.30 per litre including VAT (see: Salland)
• For every €0.04 increase the rate will be adjusted by 1%.
• This surcharge is based on the values of the above source on the first of every month.
CAF
• Applicable on transports to and from the UK for customers paying euros (€).
• Currency base set at a maximum of € 1.20 per British pound (£) (see: DNB Rate Currency).
• To determine the CAF for the month coming the average value of the British pound (£) of the running month will be compared to the value at January 2015. We have determined the effect of UK haulage on the overall costs to be 35%.
ADR/IMO
We can only accept dangerous goods after confirmation of the ferry company. DGD/DGN is to be provided one day before loading. The surcharge for shipments with dangerous goods purely class 3, 8, 9, and all LTQ is €125 per shipment, except for cargo from and to Scandinavia which are to be provided on request. All other classes are subject to request as well. The cargo needs to be packed according to the ADR regulations, and when shipping via sea also according to the IMDG code.
Calculation
• 1 M3=330kg
• 1 LDM=1,750kg
• 1 Euro pallet (120×80cm)=700kg
• 1 Standard pallet (120×100cm)=875kg
Please note the highest equivalent will be used for invoicing purposes.
Bookings
All bookings are to be provided one day before loading and before noon. One e-mail should include: transport order, export documentation (if applicable), commercial invoice(s), and packing list(s) (if applicable). Sending multiple e-mails could cause confusion, and thereby it could cause major delays which we will not take any responsibility for and thus could incur you additional charges. Also, we would need written confirmation stating who is dealing with the customs formalities as per below. The required information should be attached to one e-mail.
Insurance
All-risk transport insurances will only be provided upon written request.
Exception:High value cargo needs to be insured with an all-risk insurance. Such insurance will be provided by Vorex Logistics B.V. when not in possession of the principal. Charges for this will be 1.5 ‰ based on the actual value of the cargo.
Customs Export EU
• Commercial invoice is required (see below).
• Cargo sealed in black foil is not acceptable and will be refused.
• Authorization for representation is required to act on behalf of the exporter.
• Issuing EX-A/EU–A€751 HS-code per document/consignment, extra €10 each
Issuing T1€751 HS-code per document/consignment, extra €10 each
• Request for the above only possible when transport is in control of Vorex Logistics B.V.
• Portbase€5per MRN
UK Exports (when Vorex/broker needs to arrange export on behalf of exporter, payable by importer)
• Commercial invoice is required (see below).
• Cargo sealed in black foil is not acceptable and will be refused.
• Authorization for representation is required to act on behalf of the exporter.
• Issuing EX-A/UCR€751 HS-code per document/consignment, extra €10 each
• Issuing MUCR€25
• Request for the above only possible when transport is in control of Vorex Logistics B.V.
Customs Import EU
• Commercial invoice is required (see below).
• Cargo sealed in black foil is not acceptable and will be refused.
• Authorization for representation is required to act on behalf of the importer.
• Issuing IM-A€751 HS-code per document/consignment, extra €10 each
• Issuing T1€751 HS-code per document/consignment, extra €10 each
• Request for the above only possible when transport is in control of Vorex Logistics B.V.
• Duties to be paid upfront (variable according to Customs).
• VAT to be paid upfront (variable according to Customs).
• Portbase€5per MRN
• VAT Reverse charge on Vorex account only possible when transport in control of Vorex Logistics B.V.
Issuing IM-A€1251 HS-code per document/consignment, extra €10 each
Authorization to act as fiscal representative is required on behalf of the importer.
UK Imports (when Vorex/broker needs to arrange clearance on behalf of importer, payable by exporter)
• Commercial invoice is required (see below).
• Cargo sealed in black foil is not acceptable and will be refused.
• Authorization for representation is required to act on behalf of the importer.
• Issuing IM-A€751 HS-code per document/consignment, extra €10 each
• Request for entry only possible when transport in control of Vorex Logistics B.V.
• Duties to be paid upfront if no Duty Deferment Account (according to Customs, regardless Incoterm).
• VAT to be paid upfront if no Postponed VAT applicable (according to Customs, regardless Incoterm).
• VAT and/or Duties payable upfront need to be paid immediately, ignorance may cause extra costs!
Physical Checks
• All extra costs involved due to request for physical checks by Customs will be for charge of the principal.
• All cost to be confirmed by operations depending on the actual situation.
Commercial Invoice
The following information must be shown on all suppliers’ commercial invoices to be used for any clearances as these are compulsory requirements of Customs, and this information is necessary to complete the entry.
• Exporter’s EORI number
• Importer’s EORI number
• Commodity code(s) (10 digits)
• Terms of shipment
• Clear description of the goods
• Country of origin *
• Number of packages (which could appear on the packing list only)
• Gross and nett weight (which could appear on the packing list only)
* For EU origin goods a statement of origin in the following format should appear:
The exporter of the products covered by this document (exporter reference or REX **) declares that, except where otherwise clearly indicated these products are of (country of origin or EU) preferential origin.
For UK origin goods a statement of origin in the following format should appear:
The exporter of the products covered by this document (EORI) declares that, except where otherwise clearly indicated these products are of UK preferential origin.
** From € 6,000 a REX registration is required, and your registration number must show (see: Belastingdienst)
Cancellation
• Day before loading before 4 PM CET:free of charge
• Day before loading after 4 PM CET:70% of the original agreed freight price
• Day of loading:100% of the original agreed freight price
Demurrage NL/UK
• First 4 days free of charge
• Day 5 and 6 cost €50 per day
• From day 7 onwards €80 per day
• The above does include weekends as well and starts at the day of entry!
Trailer Rent NL/UK
• First 3 days free of charge
• From day 4 onwards €40 per day
• The above does include weekends as well and starts at the day of entry!
Penalties
• When the customs paperwork is not arranged for within 48 hours, and the trailer is still in the yard of the ferry company, a penalty occurs at a cost of €350 per day which is valid for all shipments from and to the UK.
Wood
• All wooden packaging materials, like pallets and crates, must comply with the international ISPM 15 standard for countries outsidethe EU, now including the UK as well. The ISPM 15 standard means that the wood has been treated in such a way that any harmful organisms present have been killed by, for instance, heat treatment. The usage of wooden packaging materials can be subject to checks by the health authorities, and the frequency of checks is based on a risk analysis beyond our control.
Payment Terms
Within 30 days net after invoice date. Discrepancies are to be advised within 8 days after receipt of the invoice on admin@vorex.nl
Acceptance
Acceptance of our quotes and/or rates will imply all general conditions are accepted and will be executed.
Protective Clause
In case costs will increase due to circumstances beyond our control, we retain the right to change the mentioned tariffs at any given moment.The contractor is responsible for the goods to be well packaged for road transport. Taking back packaging will be executed only after receiving an explicitly written order of the contractor who is also responsible for the costs.
Vorex Logistics B.V. is not liable for delay in deliveries caused by strikes, operations stack, third parties, or any other delays that can be classified as “force majeure”.
Vorex Logistics acts as freight forwarder (not as carrier or any other capacity), unless expressly agreed otherwise in writing!
Rabobank – Dordrecht : 161044840 Chamber of Commerce: 24128624
Iban: NL08RABO0161044840 Vat: NL003775409B01
BIC / Swift code: RABONL2U
“Unless provided otherwise below, the Dutch Forwarding Conditions, latest version, including the arbitration clause, as filed by FENEX with the court registry (registries) at the District Court(s) in Amsterdam (Rotterdam, Breda and Arnhem), are applicable to all our activities. The Dutch Warehousing Conditions, latest version, including the arbitration clause, as filed by FENEX with the court registry at the District Court in Rotterdam, are applicable to all orders which exclusively concern the warehousing of property. Notwithstanding the arbitration clauses in the aforementioned Conditions, undisputed monetary claims shall be submitted to the competent court in Rotterdam. Dutch law applies. All of the aforementioned conditions will be supplied upon request’’
